Data Capture, Conversion & Cleaning

Turning documents into data

Paper-based transactional documentation presents a sizeable opportunity to monetize the potential of the data locked in those documents.

Realizing this potential starts with a robust, reliable, secure, and cost-effective way to go paperless.

Aptara has been adding such value to our clients’ document processing operations for 25 years, and working with Aptara provides scalability for the management of your large, recurring volumes of data.

Capture and convert

Our document conversion methods, which blend onshore and offshore components, turn documents into data by capturing and digitizing the information concealed in paper documents. Relying on our proprietary tools for accelerating production and quality assurance (QA), Aptara digitizes your documents via scanners, optical character readers, optical mark recognition, intelligent character recognition, and/or keyboarding.

Clean and classify

After correcting or removing “dirty data” (corrupt, incomplete, inaccurate, or irrelevant records) from any existing databases, we classify and ready it for discoverability tagging.

We also handle back-file conversion projects: Aptara can digitize your existing hard-copy documents and house them in databases that we construct and customize for your organization.

Aptara handles a variety of record types, including, but not limited to:

  • Credit notes
  • Customer correspondence 
  • Delivery notes
  • Human Resource (HR) files
  • Legal case records
  • Medical records
  • Planning applications
  • Purchase orders, sales invoices, and quotations
  • Questionnaires and surveys
  • Statements
  • Technical manuals and workshop proceedings
  • Training records